Adult Evaluation and Review Services: AERS

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AERS is a Maryland Medicaid funded program that provides comprehensive evaluations for anyone 18 or older, and also for aged and functionally disabled adults who need connected to resources, need long term care, or are at risk for institutionalization. AERS staff are nurses and social workers. They identify services that can help individuals either remain in the community, or in the least restrictive environment, where they are able to function at the highest possible level of independence.

Group Admins

Health Improvement Strategy

Adult Evaluation and Review Services: AERS

https://mygarrettcounty.com/groups/adult-evaluation-and-review-services-aers/

Goal:

Our goal is to connect more adults and disabled persons with resources that will allow these persons to remain as independent as possible in the least restrictive environment, and in turn reduce the number of nursing home and also hospital/emergency room admissions. We also assist individuals who are in need of the PASRR process for nursing home admission. Adult Evaluation and Review Services is a program that links individuals (mostly non-Medicaid) to resources in the community that they probably were not aware were available or that they qualified for.  We offer nurse and social work oversight when the evaluations are completed (most visits are done in the client's home).  Some of the many things we assist people/connect them with are: Alzheimer's Resources, assisted living, cancer programs, dental and denture referrals, chore assistance, senior care, food banks, food stamps, home-delivered meals, vision assistance from the Lion's Clubs, medbank, medical equipment, mental health, national family caregiver program, nursing home placement,  personal emergency response systems, private duty caregiving agencies, short term medication program, smoking cessation, transportation, and veterans administration. The goal is to allow clients to stay in their homes longer and enjoy the best health using the resources available to them.

Strategy Description:

The AERS program is implemented through the local health departments. They conduct long term care evaluations of those persons with health, pyschosocial, and functional impairments who are at risk of institutionalization, to determine the most appropriate services to meet their health needs in the least restrictive setting.   The staff provides a comprehensive health and social assessment of the over age eighteen/disabled population (target population being 60 and over) in order to determine which community and private resources will meet their individual needs. We also assist individuals with the PASRR process when seeking nursing home placement and assist nursing facilities with interpretation of the PASRR rules and regulations/processes. Strengthen relationships with community referral sources to increase participation from the community.

Level of Change:

Programs

Primary Focus Area:

Access to Care and Linkages to Community Resources

Data Category Tag:

GCHD AERS

Strategic Planning Alignment:

Estimated Implementation Date:

2017-01-02

Estimated Completion Date:

2022-12-29

Estimated Ease of Implementation:

Moderate

Estimated Cost of Implementation:

Moderate

Potential Community Benefit:

High

Health Equity:

Research:

By connecting individuals with resources in the community, the number of nursing facility and hospital/emergency room admissions in the community has decreased or delayed.  This benefits both the individuals who are more comfortable and recover more quickly in the least restrictive environment, and the community.  It also benefits the local hospital by assisting people with services that then decrease the need for emergency room visits and hospital admissions/re admissions. The hospital now has staff whose specific goal is to decrease repeat visits to the emergency room, and they often send referrals to AERS to help these patients find resources to assist them (many times these referrals from from the hospital to MAP, and from MAP to AERS).

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Measurements Target Goal Status Desired Trend Contributor January 2017 February 2017 March 2017 April 2017 May 2017 June 2017 July 2017 August 2017 September 2017 October 2017 November 2017 December 2017 January 2018 February 2018 March 2018 April 2018 May 2018 June 2018 July 2018 August 2018 September 2018 October 2018 November 2018 December 2018 January 2019 February 2019 March 2019 April 2019 May 2019 June 2019 July 2019 August 2019 September 2019 October 2019 November 2019 December 2019 January 2020 February 2020 March 2020 April 2020 May 2020 June 2020 July 2020 August 2020 September 2020 October 2020 November 2020 December 2020 January 2021 February 2021 March 2021 April 2021 May 2021 June 2021 July 2021 August 2021 September 2021 October 2021 November 2021 December 2021 January 2022 February 2022 March 2022 April 2022 May 2022 June 2022 July 2022 August 2022 September 2022 October 2022 November 2022 December 2022 January 2023 February 2023 March 2023 April 2023 May 2023 June 2023 July 2023 August 2023 September 2023 October 2023 November 2023 December 2023 January 2024 February 2024 March 2024 April 2024 May 2024 June 2024 July 2024 August 2024 September 2024 October 2024 November 2024 December 2024
AERS/Steps Evaluations completed - for Community Resources 12 Active Increase Elaine 15 15 24 28 24 23 21 21 15 26 20 2 18 21 23 21 20 20 15 18 18 12 20 19 19 15 13 21 14 14 11 10 5 7 3 6 17 10 8 10 8 8 12 9 12 11 9 15 11 7 5 10 3 8 5 5 8 8 4 0 5 2 7 6 5 7 3 5 11 10 12 21 25 21 10 12 15 6 16 20 14 14 19 3 23
PASRR's-evaluations completed for Nurs. Fac./MI-MR 1 Active Decrease Elaine 0 2 0 0 2 0 1 1 0 0 1 0 0 0 1 0 0 0 0 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 1 1 0 0 0 1 1 0 1 1 0 2 1 0 0 0 0 0 3 0 0 0 1 1 0 0 1 0 0 0 2 1 0 0 0 1 1 0 0 1 2 0
Referrals not seen due to client being Over Income/ Assets 2 Active Decrease Elaine 0 3 5 8 3 0 4 1 1 2 1 0 3 2 2 1 1 3 1 1 00.27 1 1 0 0 0 0 0 0 0 0 0 0 5 4 4 4 3 4 4 2 3 3 5 4 6 3 3 4 4 5 5 4 5 6 5 6 7 5 7 4 4 3 6 7 4 2 4 1 0 0 1 2 2 1 3 2 2 3 4 1 3 4 2 1
# of Steps referrals waiting to be seen 10 Active Decrease Elaine 0 0 0 0 0 0 1 3 4 7 5 2 0 5 0 1 2 1 2 2 0 0 1 6 1 2 2 1 0 3 0 2 4 30 28 15 8 13 5 2 7 3 10 14 8 6 5 3 4 10 5 8 9 6 7 8 13 10 10 15 18 19 45 53 44 26 31 26 24 17 18 6 8 6 5 11 6 12 1 3 5 5 2 8 0
# of Steps referrals received from MAP 6 Active Increase 26 18 15 15 8 10 18 20 18 10 7 5 4 4 7 3 3 5 6 7 4 3 3 1 4 8 12 6 5 7 4 3 6 8 5 2 6 4 0 14 6 8 23 12 12 19 9 10 11 4 12 21 15 12 11 20 14 17 10 12 11
# of Steps referrals received from Home Hlth. 8 Active 10 10 5 4 5 3 5 7 9 2 5 2 7 1 4 0 1 4 1 4 5 4 4 3 5 2 4 1 2 2 3 5 3 2 0 2 1 4 4 1 2 1 2 0 3 2 0 4 0 1 1 0 1 1 0 2 1 0 2 2 1
# of Steps ref. received from Physicians 4 Active 11 9 10 9 10 5 11 5 2 0 0 0 1 1 0 0 0 2 6 0 0 0 0 1 2 1 0 1 1 1 1 1 1 3 0 0 0 0 1 1 1 1 2 2 2 1 0 1 1 0 5 1 4 0 1 0 0 3 1 1 3
# of Steps referrals received from family/community/other 8 Active 2 1 4 2 3 1 1 0 0 8 3 2 4 23 3 6 1 5 12 6 6 2 3 15 10 2 4 5 5 3 6 4 6 2 3 0 5 0 5 3 1 2 2 8 7 16 9 5 10 3 6 21 9 11 10 18 13 14 7 9 7
# of C.F.C./C.O.W. referrals/Initial & Redet. (monthly report from PatTrac heading LTSS) 8 Active 49 12 31 35 13 32 24 21 29 21 13 19 19 19 10 16 12 12 16 18 8 9 12 23 13 17 15 16 19 13 12 23 13 10 10 13 11 22 17 13 16 9 29 14 8 14 14 13 19 27 17 8 34 10 9 12 7 22 15 16
# of C.F.C./C.O.W. Nurse Mon. referrals from the LTSS System/obtained from LTSS - My List/Nurse Mon. due in 30 days 25 Active 29 24 29 25 30 31 35 32 38 28 35 25 28 30 25 30 25 30 22 24 30 35 29 24 31 32 29 21 24 30 26 21 30 25 27 32 31 25 32 25 32 34 24 32 39 23 17 16 30 28 27 17

Data Narrative

Line 2 and 3 are just for our internal tracking and we have no control over increases/or decreases in these categories. Referrals will not be maintained because MAP should be the only referral source. Tracking referrals from MAP of where they receive them on my 'Progression of Referrals' form.

Scaled Data Visualization

Fiscal Year 2017 Data Visualization (July-June)

Calendar Year 2017 Data Visualization

Fiscal Year 2018 Data Visualization (July-June)

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Fiscal Year 2019 Data Visualization (July-June)

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Fiscal Year 2020 Data Visualization (July-June)

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Fiscal Year 2021 Data Visualization (July-June)

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Fiscal Year 2022 Data Visualization (July-June)

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Fiscal Year 2023 Data Visualization (July-June)

Calendar Year 2023 Data Visualization

Fiscal Year 2024 Data Visualization (July-June)

Calendar Year 2024 Data Visualization

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